When this beverage provider decided to move their HR department from the UK to their head office in New York, USA, the last thing they wanted was to physically transfer all of the their paper based HR Files.
As with all our projects, the consultation at the beginning of the process is an extremely important aspect. This ensures that both parties fully understand how the project will be implemented, what is involved at each stage and in what format the files will be returned.
After consultation the project proposal outlined all processes for scanning and capturing the data from the HR files. Timescales and the format of the files were also agreed. Detailed discussions took place to decide how each file would be a categorised and accessed once transferred into a digital format. Project implementation was only started once both parties were clear on all areas.
Approximately 330 HR Files were scanned and data captured. The turnaround time was only 5 days, with the physical office move taking place a matter of days after. Data was returned as fully sectioned and bookmarked PDFs to enable fast and easy search and retrieval.
