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7000 Paper Files Scanned For Software Company

Plan2Scan won the opportunity to work with an American, multinational Software company.
 
Plan2Scan completed the following for the 7,000 paper files:
 
  • Categorised 7,000 paper files into 43 different document types
  • Weeded documents from all document types based on age, removing documents that had expired
  • Captured each document within the file individually
  • Indexed the date of every document
  • Convert to XML script ready for upload to Aconso’s EDM Solution
  • Encrypt data and physically transport data to UK offices
  • Securely remove all electronic records and databases from our systems
 
After the files had been processed by Plan2Scan, their size had been reduced from 250 documents to 40 and all file retention policies had been established with only live information loaded to the system. The project took 3 months to complete due to the very heavy file preparation, classification and weeding required.
 
In addition Plan2Scan also handled the 3,500 e-files from Lotus Notes, which included:
 
  • Converting all documents to agreed PDFA standard from various file types
  • Classifying images into 43 document types
  • Capturing the date where information was missing
  • Weeding documents that are too old for the files
  • Converting to XML script ready for upload to there EDM Solution
  • Securely removing all electronic data and databases from our systems
 

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