Pension Document Scanning

Our primary purpose at Plan2Scan is Pension Document Scanning, enabling you to access important information efficiently.

Our pension document scanning services can give companies and trustees the ability to manage their pension records efficiently. Unfortunately, the UK pension departments don’t offer an electronic document management facility. Although physical documents are now considered something of the past for the majority of people, some organisations haven’t made the transition yet.

Electronic storage and management of documents are essential constituents of any efficient and modern admin resolution and the modern way forward.

Currently, because physical documentation is used, documentation is easily lost and damaged making it hard to share files quickly and safely. Additionally, Poor management of these important records could lead to later costs, such as administration or member claims.

What Sets Us Apart

Ultra Secure Service

Our scanning centre is ultra secure – you can trust your documents with us.

Fast Turnaround

We will scan your documents and get them back to you quickly.

Accuracy & Quality

Our accuracy and quality levels are second to none.

Great Customer Service

We pride ourselves in our great customer service. We are here to help.

Experience Counts

Our team have been doing this for years – experience really counts.

Price

We can’t be beaten on price – we guarantee to beat any genuine like for like quote.

Pension Document Scanning with Plan2Scan

Storing files should be a quick and simple process, but more importantly, you should be able to retrieve the information without hassle – an organised solution is required.

Plan2Scan provides:

Electronic document and image retrieval.
Pension document scanning and digitalising service.
Electronic transfer of existing documents.
Shredding of unwanted documents and images.

We make sure that your files are processed through a secure system that can be password protected, allowing only the desired people to gain access to certain information. The right information can be accessed via a name search or national insurance number, or even a combination of other fields.

Why scan documents with Plan2Scan?

Full UK coverage – we offer a nationwide collection service.
We can scan any size document small or large.
Small volume or high volume archive? We work on all project sizes.
We can scan to any image format – TIFF – PDF – JPG and more.
Colour or black and white.
OCR (Optical Character Recognition) service available.
Our scanning services are in full accordance with BSI ISO9001-2015 standards

All staff are security screened to BS7858 standards
Fully documented processes to BIP 0008 legal admissibility standards
We only use employed staff, we never outsource any part of our processes
Secure and fully monitored site with 24/7 production capacity
High-security project areas for sensitive data projects

Step 1.

Calculating scanning volumes

Plan2Scan combine the latest in smart technology and scanners allowing us to scan all manner of document types from A4 to large format A0.

Step 2.

Preparation & Indexing

Preparation is the removal of all metal and foreign objects such as paperclips, staples etc. This is also the stage in which we split down files.

Step 3.

Project management

Plan2Scan offer free consultation with one of our project directors who can help you plan, price and implement your scanning project.

Customer testimonials

“We only had a small volume of documents to scan but were not made to feel like a small customer. The documents needed to be scanned in a secure location and consisted of A4 to A2 plans that needed scanning in high quality to ensure all details were captured. We were very happy with the service and quality of the digital files that were retuned and would us Plan2Scan again”

“We had a large volume of A3 documents that we have to hold for quality control and audit purposes, these documents would often be requested by our office or engineers via the drawing number, this would take up a lot of employee time finding the correct drawing from 10’s of thousands of pages.” “Plan2Scan introduced us to OCR technology software that actually reads the documents as they are being scanned, this meant we could scan the drawings in batches, simply open the PDF and do a search on the drawing number we were after”. “This was a much faster and efficient way of running our project, we would happily use Plan2scan again and recommend their services.”

“We were re-designing our office and needed to scan some secure documents that we no longer had space for. Plan2Scan were more than happy to talk us through the scanning journey and provided reassurances that the work with be completed professionally and at a high standard. We were not disappointed; the digital files were returned with a higher quality than we had imagined and well presented. We now run monthly collections with Plan2Scan and are very happy with the service”.

“We needed to scan a range of business documents that we had to keep for an extended period for GDPR purposes. We contacted Plan2Scan who took us through the scanning process and helped provide some guidance around how to scan the documents without it being expensive (unlikely we would access these documents in the future) while still ensuring the scan quality was high and we could access and locate files easily should we need to. Files were collected, scanned and returned to us exactly as promised we would recommend Plan2Scan and use them again”.

“We wanted to move our DocuWare and Scanning support to a provider that could bring our document management to the next level. Plan2Scan helped to utilise tools within DocuWare which has helped to speed up the scanning process. “This efficiency gain has been passed back to us and now not only has the turnaround of documents appearing in the system been improved but our monthly invoices have also decreased.” “Plan2Scan are always quick to offer assistance when needed and we continue to look forward with DocuWare to help future proof other areas of the business.”