Scan and Convert your Paper Documents
Whether you need to free up office space, improve your operations, or start your digital transformation journey, Plan2Scan can help. We handle every step of your document scanning project, from collecting and scanning your documents to storing them electronically and setting up a document management system. Our goal is to make the process as easy and stress-free as possible.
Whether you need to free up office space, improve your operations, or start your digital transformation journey, Plan2Scan can help.
We handle every step of your document scanning project, from collecting and scanning your documents to storing them electronically and setting up a document management system.
Our goal is to make the process as easy and stress-free as possible.
Our process starts with understanding your unique needs. Working closely with you to create a custom plan that suits your business.
Your documents will be safely transported to our scanning facility using our reliable and secure transportation services.
Before scanning, we carefully prepare your documents. This includes removing staples, repairing tears, and organising your files for efficient scanning.
We use the latest scanning technology to digitise your documents with exceptional precision and clarity.
Every scanned document is carefully checked to ensure it’s an exact digital copy of the original.
Documents will be indexed and categorised using custom metadata that aligns with your specific organisational structure. This makes them easy to find and retrieve.
Your digitised files will be securely stored and can be integrated into your existing document management system for easy access.
Physical documents will be either securely destroyed or returned, depending on your preference.
Do you need expert help in planning your next scanning project? Get in touch with our team for a free, no obligation quotation.
Get in touch todayPlan2Scan offers secure, high-quality document scanning services. Our advanced technology ensures that your documents are scanned accurately and confidentially. We’ll transform your physical documents into digital files that are easy to access and manage.
Digital documents can be quickly searched and retrieved, saving time compared to manual searches through paper files.
Reducing physical storage needs by scanning your paper documents to digital formats freeing up valuable office space.
Digital documents can be encrypted and protected with passwords, reducing the risk of unauthorised access. Regular backups can prevent data loss from physical damage, such as fire or flooding.
Reducing the need for physical storage can lower costs associated with file cabinets, storage rooms, and off-site storage facilities. Decreased paper and printing costs contribute to overall savings.
Digital documents reduce paper consumption, contributing to a greener and more sustainable business practice.
Faster retrieval of documents can lead to quicker response times to customer inquiries, improving overall service quality.
Digitally stored documents can be more easily organised and maintained for regulatory compliance. Quick restoration of digital documents is possible in case of disasters, ensuring business continuity.
Document management systems can automate workflows, streamline processes, and increase overall operational efficiency. Easier document sharing and collaboration among employees.
Convert large volumes of documents quickly and efficiently.
Access your documents anytime, anywhere with our seamless cloud integration.
Protect your sensitive information with our state-of-the-art security measures.
Document scanning is the process of converting your paper documents into digital files using specialist document scanners. These digital documents can then be placed in secure document management systems that allow you to access, share & save your documents more securely and in line with GDPR compliance.
It is important you select a scanning bureau that can scan all document types, Plan2Scan mobilise a wide range of high-performance scanning insuring we can capture every document type’s including:
Plan2Scan offer secure document destruction, cross shred and pulping with a certificate of destruction to keep for your records. Alternatively, you can have your documents completely re-constituted and returned to you in the format they were collected. Be assured, no documents are sent for destruction before we have sign off in writing from you the customer. Plan2Scan also provide document storage should you decide you do not want your documents returned or destroyed.
It can be very daunting to send your business-critical documentation off site for digitisation. Always ensure that any provider you choose have at least an IS0 9001 certification and can provide the relevant security measures such as 24-hour CCTV, document control & site access control. Plan2Scan have gone above these measures and have been accredited with ISO 9001, 14001, & 27001 and is trusted by customers such as NHS, MoD & SSE.
We typically scan documents to industry-standard formats like PDF or searchable PDF. We can however output in any format you need including TIFF, JPEG, DWG etc.
The cost of document scanning can vary depending on the volume of documents you have, the type of documents i.e. large format plans and any additional products you need. Plan2Scan can provide an accurate quotation within 20 minutes of contact.
The turnaround time for document scanning depends on the volume and complexity of the scanning project. Plan2Scan have a dedicated project teams that will assess and provide you with an estimated turnaround time with your quotation.
Plan2Scan have a dedicated preparation team that will remove staples, paperclips, and other foreign objects before they are passed to our scanning teams. This is also a chance for us to repair any documents that are torn, and place post-it notes on the back of the documents to ensure no data is covered up. Plan2Scan will handle the whole process from boxing & Collection to the return of your digital data.
Plan2Scan have a dedicated preparation team that will look through and sort all documents individually before they are taken for scanning, any documents that are deemed a risk of tear by the standard are placed with our imaging team to manually capture the documentation under a photo scanner removing the risk of document damage. Should we find any unscannable documents you will be notified.
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Determining document retention periods can be complex, but here is a general guide:
National archives (UK) : https://www.nationalarchives.gov.uk/information-management/manage-information/policy-process/disposal/advice-on-retention/
Yes, in all cases you can recall your documentation while they are still being scanned by Plan2Scan. Plan2Scan will provide you with a support line that you can contact for emergency retrievals should you need them, we will look to provide you these documents within 4 hours of your request depending on volumes.
Yes, documents can be scanned and made text searchable using a technology called optical character recognition (OCR). OCR software analyses scanned images of text and converts them into a digital format that can be searched electronically using a keyword or phrase.
Benefits of Text searchable PDFs:
Plan2Scan offers text searchable PDF as an option for our document scanning services.
Plan2Scan cater for all volumes and types of document scanning – big or small, commercial or private, we can help.
Every project is undertaken with the same care and professionalism regardless of size or application.
