Transform your physical archives into secure, easily
accessible digital assets. We provide end-to-end
scanning, advanced OCR, and tailored document
management solutions designed to free up valuable
office space, enhance data protection, and
streamline your everyday business operations.
By digitising your records, Plan2Scan enables
your team to instantly search, retrieve, and share
critical information from anywhere. Our secure
processes eliminate paper clutter, safeguard
sensitive files against physical damage, and
ensure your organisation remains fully compliant
with modern data retention standards.
Our process starts with understanding your unique needs. Working closely with you to create a custom plan that suits your business.
Your documents will be safely transported to our scanning facility using our reliable and secure transportation services.
Before scanning, we carefully prepare your documents. This includes removing staples, repairing tears, and organising your files for efficient scanning.
We use the latest scanning technology to digitise your documents with exceptional precision and clarity.
Every scanned document is carefully checked to ensure it's an exact digital copy of the original.
Documents will be indexed and categorised using custom metadata that aligns with your specific organisational structure.
Your digitised files will be securely stored and can be integrated into your existing document management system for easy access.
Physical documents will be either securely destroyed or returned, depending on your preference.
Do you need expert help in planning your next scanning project? Get in touch with our team for a free, no obligation quotation.
Get in touch todayOur ISO certifications and industry awards reflect our rigid standards for document security, data privacy, and operational excellence across every scanning project.
Digital documents can be quickly searched and retrieved, saving time compared to manual searches through paper files.
Reducing physical storage needs by scanning your paper documents to digital formats freeing up valuable office space.
Digital documents can be encrypted and protected with passwords, reducing the risk of unauthorised access. Regular backups can prevent data loss from physical damage, such as fire or flooding.
Reducing the need for physical storage can lower costs associated with file cabinets, storage rooms, and off-site storage facilities. Decreased paper and printing costs contribute to overall savings.
Digital documents reduce paper consumption, contributing to a greener and more sustainable business practice.
Faster retrieval of documents can lead to quicker response times to customer inquiries, improving overall service quality.
Digitally stored documents can be more easily organised and maintained for regulatory compliance. Quick restoration of digital documents is possible in case of disasters, ensuring business continuity.
Document management systems can automate workflows, streamline processes, and increase overall operational efficiency. Easier document sharing and collaboration among employees.
Convert large volumes of documents quickly and efficiently.
Protect your sensitive information with our state-of-the-art security measures.
Document scanning is the process of converting your paper documents into digital files using specialist document scanners. These digital documents can then be placed in secure document management systems that allow you to access, share & save your documents more securely and in line with GDPR compliance.
We can scan almost any type of paper document, ranging from standard A4 files, receipts, and invoices to large format architectural drawings up to A0 and historic archives.
Once scanned and approved, your physical documents can either be securely returned to you, placed into deep archive storage, or confidentially shredded with a Certificate of Destruction provided.
Yes. We adhere to strict GDPR guidelines, utilize tracked secure transport, operate monitored scanning facilities, and maintain a complete chain-of-custody log for all client documents.
Documents are typically scanned into high-quality PDF or Searchable PDF (OCR) formats. We can also provide TIFF, JPEG, or CAD-compatible file types depending on your requirements.
Pricing varies based on volume, page sizes, document condition, and indexing requirements. Contact us for a custom, no-obligation quotation catered to your project size.
Turnaround time depends on the volume of documents, but standard projects are completed within a few business days. Express scanning services are also available upon request.
No preparation is required on your part. Our team handles all document preparation, including removing staples, paperclips, binder clips, and smoothing out folded pages before scanning.
Our technicians take extreme care with every page. Fragile or damaged documents are scanned manually using specialized flatbed or non-contact scanners to prevent any further harm.
Retention dates depend on your industry regulatory requirements and document types. We can help structure your metadata so automated retention warnings are triggered in your document system.
Yes. If you urgently require a document while your physical files are at our facility, we offer an urgent 'Scan on Demand' service to retrieve and email the required file to you within hours.
Yes, all scanned documents undergo Optical Character Recognition (OCR) processing, enabling full-text search capability across keywords, reference numbers, or phrases inside the document.
Plan2Scan cater for all volumes and types of document scanning – big or small, commercial or private, we can help.
Every project is undertaken with the same care and professionalism regardless of size or application.
