Plan2Scan provides secure storage services for documents across all business sectors, both private and commercial. With a strong focus on security and compliance, we ensure that your sensitive documents are protected to the highest standards. Our accreditations, including ISO 27001, ISO 9001, ISO 14001, and Cyber Essentials Certification, reflect our commitment to safeguarding your data. Combined with state-of-the-art site security measures, controlled access, and continuous monitoring, you can have complete peace of mind knowing that your documents are stored securely in a fully compliant environment.
At Plan2Scan, we pride ourselves on innovation and understand that effective document management goes beyond simple storage. Unlike other providers, we offer our clients a cutting-edge secure portal, allowing remote access and seamless document management at any time. This advanced system includes powerful features such as document indexing, search functionality, version control, and secure sharing options, enabling businesses to manage, retrieve, and collaborate on their documents with ease while maintaining the highest levels of security and efficiency. This includes the functionality below:
Innovative & Secure Storage Services
Our advanced document storage solutions provide more than just security—they offer efficiency and accessibility to streamline your document management processes. With our innovative system, you benefit from:
- A visual representation of the exact contents of each box stored, making it easy to identify and manage records remotely.
- The ability to recall boxes or individual records instantly with just the click of a button, reducing retrieval times.
- A secure document transfer portal that allows scanned records to be accessed quickly without the need for physical retrieval.
- The ability to search, view, and download previously scanned records, eliminating the need for repeated physical requests.
- A comprehensive audit trail that tracks each box and file removed, returned, or scanned for complete compliance and accountability.
- Customisable retention period settings to ensure records are stored only for as long as necessary, helping you stay compliant and organised.
Secure Collection
Using our own secure tracked fleet of vehicles, we will pack and collect your boxes and return them to our secure facility ready for processing.
Manifest Creation
On arrival our team of experts will list the contents of each box ensuring fast and effective recall of any individual documents.
Barcode Location
Once the contents of each box has been created a unique barcode will be placed on each box. This barcode will relate to the exact position on our secure racking.
Secure Portal
Plan2Scan will provide a secure portal for you to access that will provide a full inventory of all your boxes.
Retrieval
Using our secure portal with a click of a button you can search an individual document or box and request retrieval online.
Scan on Demand
Our scan on demand service allows you to request a scanned version of any stored record, which we will then send to you securely via our secure portal in a matter of hours.
What Sets Us Apart From Other Secure Storage Services
Ultra Secure Service
Our scanning centre is ultra secure – you can trust your documents with us.
Fast Turnaround
We will scan your documents and get them back to you quickly.
Accuracy & Quality
Our accuracy and quality levels are second to none.
Great Customer Service
We pride ourselves in our great customer service. We are here to help.
Experience Counts
Our team have been doing this for years – experience really counts.
Price
We can’t be beaten on price – we guarantee to beat any genuine like for like quote.
