DocuWare turns document capture into a highly efficient process by automatically reading document content, for example for a full-text index, or importing index information from external sources such as text files, databases or address books. The methods for enriching documents with correct index date are as varied as effective:
Machine learning
Intelligent Auto Indexing automatically recognizes key information in documents and uses it to fill the fields of a store dialog. As soon as you correct an index value, the machine learning service learns from your feedback and the indexing quality increases with each additional document.
Content transfer by marking
With the One Click Indexing function, you mark a term, date or amount within a document opened in DocuWare Viewer to promptly fill the content into an index field. So even complicated invoice or IBAN numbers can be entered effortlessly.
Import from print stream
With the universal DocuWare Printer, you can import documents into DocuWare from almost any application using a print command. For standardized documents such as outgoing invoices, DocuWare Printer automatically identifies storage criteria such as customer number, date and contact for indexing.
File import with monitored folders
DocuWare Import instantly brings documents such as scanned invoices or PDFs from your ERP system into DocuWare. As soon as they are stored in a defined folder of your file system, DocuWare Import archives them automatically using specific metadata. In addition, module Barcode & Forms reads barcodes to sort, separate and index scanned documents.
Data synchronization
Auto indexing retrieves information from external data sources and uses it to enrich data records in DocuWare.