DocuWare
What is Document Management?
A document management system (DMS) is an essential tool for modern businesses, enabling seamless organisation, storage, and retrieval of critical documents in a secure digital environment. In today’s digitally advanced world, businesses generate vast amounts of data, making efficient document handling crucial for productivity and compliance.
Documents play a central role in business operations, from contracts and invoices to employee records and client information. A robust DMS ensures that these documents are easily accessible, properly indexed, and securely stored, reducing the risk of loss or mismanagement.
For businesses with remote or hybrid workforces, a DMS is particularly valuable. It provides a centralised repository where authorised employees can access, edit, and collaborate on files from anywhere, ensuring smooth workflows without disruption. With features such as version control, role-based access, and automated workflows, a DMS enhances operational efficiency while maintaining the highest security standards.
By implementing a document management system, businesses can streamline operations, improve compliance, and enhance productivity, ensuring that critical documents are always at their fingertips.
What is Document management
A document management system (DMS) is a must-have business requirement in today’s digitally advanced world.
Documents play a central role in facilitating the efficient functioning and overall success of any business.
For businesses that require staff to work remotely, document management systems help drive operational effectiveness by creating a central repository for all your business-critical documents to be organised, accessed and worked on securely, without slowing down your business operation.
Remote working is the new standard
Your team’s best work can happen outside the walls and limitations of a traditional office. By embracing the inherent flexibility of mobile working, remote workers can drive productivity forward in their individual context by:
- Removing the Unnecessary usage of network storage devices and network bandwidth, because the documents are dispersed everywhere across the enterprise, rather than centralised.
- Time and effort wasted in locating documents amounts to a lot more than one would think. Recent research has indicated that nearly 15% of an average office worker’s day is spent trying to locate existing information and documents.
- Time and effort involved in figuring out who has the latest version of a document and recovering when various revisions overwrite each other.
How can DocuWare help
DocuWare collects and organises information bringing together all the information that is necessary for your business processes to operate on a central platform. Invoices, delivery notes, application forms, project plans or presentations — all document types and formats are welcome in DocuWare. Automated import and indexing functions ensure immediate availability, fast workflows and full productivity using the functions below:
How can DocuWare help
DocuWare collects and organises information bringing together all the information that is necessary for your business processes to operate on a central platform.
Invoices, delivery notes, application forms, project plans or presentations — all document types and formats are welcome in DocuWare.
Automated import and indexing functions ensure immediate availability, fast workflows and full productivity using the functions below:
Auto Indexing
DocuWare turns document capture into a highly efficient process by automatically reading document content.
Connect To Email
Email messages often contain key information that is essential for making your decisions.
DocuWare Forms
Create web-based forms and share them via URL to capture information quickly, easily and legibly.
Workflow
Simplify and accelerate recurring tasks with notifications and lists that automatically aggregate current information.
SAP Integration
From simple step-by-step configurations to custom programming, DocuWare offers numerous ways to seamlessly communicate with other applications.
DocuWare Import
Store scans, Microsoft Office documents, PDFs, ERP records, web forms and email together in easily searchable file cabinets and access them instantly from any device.
DocuWare Mobile
With the DocuWare App document-based workflow tasks are clearly displayed so they can be handled directly on the smartphone. This business app runs natively on iOS and Android.