At first glance, archive storage seems inexpensive. Typical storage costs average around 1 pound per archive box per month. That doesn’t sound like much… Until you calculate what happens over decades.
| Storage Period | Archive Storage Cost | Document Scanning Cost |
|---|---|---|
| 1 Year | £12 | £100 |
| 5 Years | £60 | £100 |
| 10 Years | £120 | £100 |
| 20 Years | £240 | £100 |
| 30 Years | £360 | £100 |
| 35 Years | £420 | £100 |
| 40 Years | £480 | £100 |
| 50 Years | £600 | £100 |
Enter your total number of archive boxes to see your 35-year savings.
35-Year Storage Cost: £210,000
One-Off Scanning Cost: £100,000
Total Estimated Saving: £110,000
The regulations require digital, secure and accessible information for higher-risk buildings.
Yes, up to A0.
Yes, nationwide.
Yes, including projects completed decades ago.
Plan2Scan scans and indexes documents for integration with systems such as SharePoint, Autodesk Construction Cloud, Viewpoint, Aconex, Procore, Asite, Bentley ProjectWise and other Common Data Environments (CDEs).
Plan2Scan offers confidential collection, secure transport, tracked chain of custody, professional preparation, quality assurance, OCR searchable PDFs, GDPR-compliant handling and optional secure destruction.
Talk to Plan2Scan today and discover how much you could save by replacing physical archive storage with secure digital documents.
Many organisations are legally required to retain documents for 20, 30 or even 35+ years. Traditionally, these records have been placed into archive storage where monthly fees continue indefinitely.
At Plan2Scan, we offer an alternative. For a one-off cost of approximately £100 per archive box, we securely scan your documents into fully searchable digital files—eliminating decades of storage costs while improving accessibility, compliance and disaster recovery.
