Creating and executing the right digital journey for your business
Execute a plan to reduce paper usage, convert paper processes and paper functions to digital alternatives.
Printing and photocopying both come at a high price. Using the Digital Transformation model you can significantly reduce or even remove the need to do print or photocopy. Why print and photocopy when you can scan? Implent an Enterprise Content Management System – your documents can be scanned straight into this.
These documents are scanned straight into a single document pool to be accessed by your other systems such as CRM, email, finance, HR and your housing management system.
Authorised users can securely access the information they need regardless of location or hardware. There is no risk of multiple versions, colleagues can read, share and work on the same documents. Documents are tamper proof and ensures your organisation fulfills compliance guidelines.
Inbound mail can also be streamlined through the Digital Transformation Model. The movement of paper stops at the scanner. Mail entering the business is scanned, data captured and work flowed via the Enterprise Content Management System.
Outbound mail and correspondence can also be reduced or even removed. Purchase orders, invoices, tenant correspondence all become digital via email and PDFs. Surveys in the post become online digital forms that instantly populate the Enterprise Content Management System.
Select a cloud-based Enterprise Content Management System. IT departments need to reduce infrastructure costs, remove hardware and reduce maintenance. The cloud model is the favored approach.
